ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify and record system requirements

1.1 Prepare comprehensive specifications based on requirements of potential users that include system objectives, document specifications, and security and records requirements

1.2 Review features of any existing system and records to establish their suitability and usability

1.3 Establish recording processes according to accepted practice and in accordance with legislation and codes of practice

2. Evaluate alternative systems

2.1 Compare and measure features of various systems against user requirements to enable identification of alternative systems and solutions

2.2 Carry out cost–benefit analysis of alternative systems and solutions, and document recommendations

3. Evaluate acceptance test system

3.1 Test system in operational environment to ensure compliance with user requirements, company policy and guidelines, system specifications and relevant legislation or industry codes of practice

3.2 Obtain formal confirmation from all users on acceptability of new system or system changes against all criteria and system specifications

4. Prepare system documentation

4.1 Prepare system documentation thoroughly and accurately, using easily understood language and in clear format to support system implementation and training

4.2 Consult users to ensure clarity, accuracy, thoroughness and usability of system documentation

4.3 Make system documentation easily accessible, and constantly review and update to ensure currency and accuracy

5. Implement reporting systems and records

5.1 Carry out implementation in accordance with specified guidelines and timelines, and establish contingency plans to deal with any potential delays or problems

5.2 Establish effective training schedules and programs to support implementation

5.3 Transfer all data from existing to new or modified system and records without error or loss

5.4 Update systems and records regularly to identify ongoing benefits and threats to organisation

5.5 Maintain files within organisational and statutory requirements, and identify and remedy discrepancies

5.6 Ensure integrity of systems and records complies with organisational and statutory requirements

5.7 Monitor transactions to identify taxation and other liabilities

6. Monitor reporting systems

6.1 Analyse and account for transactions, and correctly relate to accounting period

6.2 Communicate and promote processes for recording and classifying transactions to support internal verification of records

6.3 Standardise sources of input data and documentation in structured formats to minimise errors

6.4 Maintain back-ups in accessible location to safeguard data in accordance with organisational and audit requirements

7. Review reporting procedures

7.1 Systematically check sources of input data and documentation records for accuracy and reliability

7.2 Establish reporting requirements and analyse regularly to identify variations and compliance with established processes for recording and classifying transactions

7.3 Maintain written reports, explanatory notes and financial results to support source documentation

Skill

Performance Criteria

Description

Reading

1.4, 1.5, 2.1, 4.3, 6.1, 7.1, 7.2

Researches and evaluates technical and non-technical information from a range of sources to determine benchmarks and requirements

Writing

1.1, 1.2, 2.2, 3.2, 4.1-4.3, 6.2, 6.3, 7.3

Prepares, reviews and maintains a range of documents to ensure clarity of meaning, accuracy, currency and consistency of information

Uses clear and concise language in a logical format and structure to convey information appropriate to the audience and purpose

Oral Communication

1.1, 3.2, 4.2, 6.2

Uses appropriate vocabulary to explain technical and non-technical information to a range of personnel

Uses active listening and questioning to obtain feedback and clarify understanding

Numeracy

2.1, 2.2, 5.7, 6.1, 7.3

Performs mathematical calculations and uses a range of mathematical problem-solving techniques to analyse, estimate and compare financial data and numerical information

Navigate the world of work

1.6, 3.1, 5.5, 6.4, 7.2

Takes responsibility for complying with organisational policy and procedures and legislative requirements

Interact with others

1.1, 4.2, 6.2

Plays a lead role in communicating, collaborating, consulting and negotiating outcomes with a range of personnel, adapting personal communication style to show respect for individual differences

Get the work done

1.1-1.6, 2.1, 2.2, 3.1, 3.2, 4.1-4.3, 5.1-5.7, 6.1-6.4, 7.1-7.3

Takes responsibility for planning, organising and implementing systems, processes and plans in accordance with organisational and legislative requirements

Plans and sequences own workload and schedules work activities of others

Applies systematic and analytical decision-making processes in complex and non-routine situations

Uses problem-solving processes to identify and analyse system issues and develop options to resolve issues with the potential to have a negative impact

Uses a range of digitally based technologies and software packages to access, extract and share relevant information to achieve required outcomes

Maintains the security of digital data according to organisational requirements